# How to create an Out of Office message in Outlook

##### When you need to have an automated message sent when not in office.

### Create an OOO on desktop app.

1.) 1. After opening the Outlook desktop app, select the **File** tab.

[![outlook file.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/zWVhx6rjhx3KEdYW-outlook-file.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/zWVhx6rjhx3KEdYW-outlook-file.png)

2.) Click on the **Automatic Replies** button.

[![ooo.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/jOfrg9tueA0zipzS-ooo.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/jOfrg9tueA0zipzS-ooo.png)

3.) Choose **Send automatic replies**

4.) Click the **Only send during this time range:** box. Then choose your dates and times when you will be out of office.

5.) Create your message.

6.) Click **OK**.

[![ooosetup.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/TWUKkSvlc8VwGUSW-ooosetup.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/TWUKkSvlc8VwGUSW-ooosetup.png)

<p class="callout info">**NOTE:** Best security practice is to give as little information about your absence as possible. No locations and if possible no dates. Avoid having the Outside My Organization or a contact if possible. If not possible, continue to provide as little as information as you can. </p>

**OPTIONAL**: You can set up rules for your messages. On the left hand bottom corner click **Rules...**

**[![oorules.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/PO4e4AhTgG1zI4MA-oorules.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/PO4e4AhTgG1zI4MA-oorules.png)**

Click on **Add Rule...**

**[![rulesadd.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/FsX0RJFnl8Zdews1-rulesadd.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/FsX0RJFnl8Zdews1-rulesadd.png)**

Set up the various rules you wish to have, including automatic forwarding to certain individuals. You can create multiple rules to really customize your messages.

[![rulesconditions.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/g9iZMfVXGww9Uq87-rulesconditions.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/g9iZMfVXGww9Uq87-rulesconditions.png)

### Create an OOO in the web app.

1.) 1. Sign into Gatormail like normal. At the top right corner, select the **Settings** icon.

[![settings.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/lOyNSLUnnOfWQTY1-settings.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/lOyNSLUnnOfWQTY1-settings.png)

2\. At the bottom of the newly opened panel, click **View all Outlook settings.**

**[![view settings.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/6uxpbrOqwkQthUde-view-settings.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/6uxpbrOqwkQthUde-view-settings.png)**

3\. Select **Mail** then select **Automatic replies**.

[![mail replies.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/t8YlEIfiuXBUfq50-mail-replies.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/t8YlEIfiuXBUfq50-mail-replies.png)

4\. Click on the **Automatic replies on** button. Fill out like you would in the desktop app.

5\. Click **Save**.

[![set up reply.png](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/scaled-1680-/1vaUX7Q4mpfE3yBE-set-up-reply.png)](https://docs.northshorecollege.edu/uploads/images/gallery/2022-10/1vaUX7Q4mpfE3yBE-set-up-reply.png)