How to create an Out of Office message in Outlook
When you need to have an automated message sent when not in office.
Create an OOO on desktop app.
| 1. After opening the Outlook desktop app, select the File tab. |  |
| 2. Click on the Automatic Replies button. |  |
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3. Choose Send automatic replies 4. Click the Only send during this time range: box. Then choose your dates and times when you will be out of office. 5. Create your message. 6. Click OK.
NOTE: Best security practice is to give as little information about your absence as possible. No locations and if possible no dates. Avoid having the Outside My Organization or a contact if possible. If not possible, continue to provide as little as information as you can. |
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| OPTIONAL: You can set up rules for your messages. On the left hand bottom corner click Rules... |  |
| Click on Add Rule... |  |
| Set up the various rules you wish to have, including automatic forwarding to certain individuals. You can create multiple rules to really customize your messages. |  |
Create an OOO in the web app.
| 1. Sign into Gatormail like normal. At the top right corner, select the Settings icon. |  |
| 2. At the bottom of the newly opened panel, click View all Outlook settings. |  |
| 3. Select Mail then select Automatic replies. |  |
| 4. Click on the Automatic replies on button. Fill out like you would in the desktop app.
5. Click Save. |
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